HVAC company gained accurate, timely books with remote accounting support.
Arctic Air Comfort is a well-established HVAC contractor serving both residential and light commercial clients in Orlando, Florida. Their reputation for high-quality installations kept sales high, but internally, back-office functions struggled to keep up.
The owner was spending late nights trying to reconcile accounts and follow up on overdue invoices. The in-house admin was great with customers but lacked the accounting skills needed for accuracy. Local hires for accounting roles demanded high salaries and still required months of training.
QuickStaffers matched Arctic Air Comfort with a remote accounting clerk experienced in QuickBooks and service industry billing. The clerk handled accounts receivable, accounts payable, and monthly reconciliations, ensuring the books were always up to date. They also implemented a follow-up system for overdue invoices.
Late payments dropped by 40%, cash flow stabilized, and the owner reclaimed 10+ hours a week. The accounting clerk also caught and corrected several small but costly errors from previous months, saving the company an estimated $15,000.
"I didn’t realize how much mental space bookkeeping was taking up until QuickStaffers took it off my plate. Now I can focus on running the business instead of chasing receipts."
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